I’m Pastor Jim Caldwell, and I've been in full-time ministry for over 30 years serving churches across the Southeastern US. It always breaks my heart to miss a hospital visit or forget to check on someone I know is ill. Ministry Trakker makes it easier than ever to not let people slip through the cracks. Add your ministry needs into Ministry Trakker and get text reminders to pray, text, call, or visit. Care made simple.

Ministry Trakker is your pastoral tool for managing ministry needs with ease. We don’t replace your church management software… we complement it! This page is your guide to understanding how we help your ministry stay organized and responsive.

New App:Your church will receive it's own app (web and phone) designed just for your ministry to make caring for your members even easier!

What Is Ministry Trakker?

Ministry Trakker streamlines your ministry by tracking ministry needs and assigning them to your staff. The concept is simple: Pastor/Staff find out about a ministry need in your congregation and enter it in your Phone or Web App. Ministry Trakker texts whoever you assign the need to (church staff member, etc) to remind them of the need on the schedule of your choosing. Think of it as your digital assistant that texts reminders to the right people at the right time, so no need slips through the cracks. Here’s how it works:

• Enter a Need: Add a person with a ministry need into your Phone or Web App. Assign it to one or more church staff members.
• Set the Status: The status you choose determines the texting schedule. Get this right, and you’re all set:
  • New: Sends immediate text to let assigned staff know of the need. Immediately switches to "Active" status after sending text. Will text on the active schedule until you change status.
  • Active: Daily texts (Monday–Friday) to remind staff of the need. Perfect for urgent or short-term needs.
  • Ongoing: Texts on Mondays and Thursdays for needs that don’t need daily nudging.
  • Weekly: Texts on Mondays for needs that require weekly care.
  • Saturday: Texts on Saturday morning for weekend needs.
  • Sunday: Texts on Sunday afternoon for other weekend needs.
  • Bi-Weekly: Texts every other Tuesday for longer-term needs.
  • Monthly1: Texts on the first Wednesday of each month for ongoing but infrequent check-ins.
  • Monthly2: Texts on the third Wednesday of each month for ongoing but infrequent check-ins.
  • Resolved: Marks the need as complete. Once a week, resolved needs are archived to a Google Sheet to keep your data tidy.
• Don’t want to contact until a date in the future: All texting statuses (except "New") will not send if the follow-up date field is a date in the future. This ensures you send the text only when you need it. We’ve found this especially helpful for upcoming surgeries and other needs you know about early but don’t need a reminder yet.
• Customize Reminders: Need a different texting schedule? Just ask, and we’ll tweak it to fit your ministry’s rhythm.

Pricing

Service Cost: $59 per month OR $637 per year (save 10% by choosing annually) for up to 5 users ($10 per month per user monthly or $108 per user yearly for 6-9 users) Call or email us for cost of 10 or more users. You receive your own phone number that will send texts to those you assign. The cost also includes the cost of all texts. All sales tax-exempt ministries qualify.
No Hidden Fees: We’re upfront about costs because ministry budgets deserve clarity.

Onboarding Process

Getting started is as easy as clicking the “Onboarding” button on our website (ministrytrakker.com). Here’s what happens next:

1. Submit Info: Provide details about your ministry and sales tax exempt certificate (if applicable).
2. Make Payment: You will receive an email with your invoice after submitting your onboarding form. Use your credit card or bank account to setup your initial payment.
3. Access Granted: After we receive your payment, we will complete your setup and share the Phone and Web App with you and anyone you designate. You’re ready to start tracking!

Why Choose Ministry Trakker?

• Simplicity: No tech degree required. If you can type, you can use Ministry Trakker.
• Flexibility: Adjust reminders to match your schedule.
• Clean Data: Weekly archiving keeps your data focused on active needs.
• Support: Got questions? Email us at info@ministrytrakker.com. We’re here to help, not to make you figure it out alone.

FAQs

Get in Touch

Have more questions or ready to dive in? Email us at info@ministrytrakker.com or visit www.ministrytrakker.com. We’re excited to help your ministry make a difference, one need at a time.

Ministry Trakker: Because ministry is about people, not paperwork.